ResumeEdge.com - The Net's Premier Resume Writing and Editing Service
Companies differ in their expectation of a thank you note after an interview. In
some offices, interviewers take offense at the absence of a note and malign negligent
interviewees. In other offices, politeness is a superfluous rather than central
part of the culture. Rather than spending your time deciphering the expectations
of your interviewers, invest in making the thank you note clinch your candidacy.
You should consider the content of your thank you letter as carefully as you considered
the content of your cover letter.
In addition to showing appreciation for the time of the interviewer and establishing
another point of contact, your thank you letter should include a reaffirmation of
your particular value to the company now that you have more information about the
job. Use the note to market yourself. By referencing specific concerns and needs
of the company as expressed by the interviewer, you show the interviewer again that
you paid close attention to what she said. By citing particular ways in which you
can address those needs and concerns, you do the work of connecting the job requirements
with your job skills. Making connections between yourself and the job not only fortifies
your aptness for the position, but it also tangibly demonstrates your interest in
the position. The greater care you take to customize the note, the more personally
it will affect the interviewer. For this reason, it is also helpful to comment on
something specific that you appreciated about the interviewer or what she said.
(Note: be sure that your comments are appropriate and professional.)
If there is something important that you forgot to mention during the interview,
you think there might have been a point of miscommunication, or the interviewer
indicated concern over some aspect of your qualifications, you can address these
in the thank you note. When doing so, be certain that your tone is positive, forthright,
Consider a sample thank you note:
Dear Mr. Thompson:
Thank you for taking the time to interview me yesterday. Your dedication to ensuring
that clients receive what they need from Svens Consulting in the timeframe they
need it is admirable and makes me confident that I would fit into the culture at
After speaking with you, I reflected on some of the skills and qualities you indicated
are most important in this position: analytical acuity, project management, flexibility,
and the ability to establish strong relationships with clients. In my experience
as project manager overseeing the delivery of complicated knowledge management systems
to five major clients, my success depended on these same skills. You had mentioned
that miscommunication between Sven's and your clients periodically causes glitches
in providing services. Since I am adept at developing a strong rapport with clients,
understanding their objectives and expectations, and keeping communication lines
open, I would immediately add value to the team at Svens.
In short, Pat, I am convinced that the Director position would be a good career
move for me and that I would contribute to the success of Svens. I look forward
to hearing from you.
Not only does the thank you note communicate respect for the employer and reaffirm
your case as a candidate, but it also provides you with an easy excuse for calling
the employer again. When you make sure that the note arrived, you can take the opportunity
to discuss certain aspects of the position, ask the interviewer whether he or she
has any additional questions for you, and reaffirm your interest in the job.
Thank you note reminders:
- Send the note within 24 hours of the interview if you send it via the mail service
and 48 hours of the interview if you send it digitally.
- Send one note to each person who interviewed you. The interviewers will likely compare
- Make the note personal, but professional.
- Keep the tone positive and confident.
- Keep the note brief; use your words economically.
- Refer to specific things that the interviewer said during the interview.
- Reaffirm how you can add value to the company.
- Be certain that there are no grammatical or spelling errors in the note.
- Follow up the thank you letter with a phone call a week later, if you have not heard
from the employer.